This self-mailer format reduces your cost for sending Certified Mail and increases the likelihood of your letter being opened by eliminating the envelope. Ideal for routine legal notices and response forms.
Q: What is Certified Mail?
A: Certified Mail is
an “extra” domestic mail service that assigns a unique tracking
number to each article mailed and provides the sender with a legally
recognized proof of both mailing and delivery.
Q: How does Certified Mail
work?
A: Each Click2Mail.com
Certified mail piece is created using a unique tracking number assigned
by the United States Postal Service (USPS). That number is tracked in
your account on Click2Mail.com and can be used to check the delivery
status on the USPS web site. A signed and dated Return Receipt
(green card or electronic) is optional for an additional fee.
You may also request Restricted Delivery service which requires a specified
person or their authorized agent to sign for the mail piece. Certified
Mail is available for U.S. addresses only.
Q: Why Certified Mail?
A:
There are many reasons why sending Certified Mail with Click2Mail
makes good sense. Among them:
- It’s urgent:
The need for someone to officially sign for your mail piece adds a sense
of urgency.
- It’s
official: Certified Mail is a widely-recognized mechanism for
delivering legal documents and notices.
- It’s traceable:
Someone at the delivery address must sign for your mail piece. With
Restricted Delivery a specific person (or their agent) must sign
for it. Delivery status is available online.
Q: Are there different types
of Certified Mail?
A: Yes.
- Certified
Mail. Provides a unique tracking number that you can check
online to confirm that your mail piece arrived at its destination. The
letter carrier is allowed to deliver the mail to anyone who receives
mail at that address.
- Certified
Mail with Return Receipt (the green card). For an additional
fee, a return receipt green card is attached to the mail piece and then
signed and dated by the recipient upon delivery and returned to you
by mail.
- Certified
Mail with Electronic Return Receipt. For an additional fee (less
than the green card), an electronic version of the return receipt is
captured as a PDF document that includes an image of the recipient’s
signature or an approved hand-stamp. These are made available in your
Click2Mail account.
- Certified
Mail with Return Receipt and Restricted
Delivery.
Adding restricted delivery service to the return receipt restricts delivery
to the actual addressee or an authorized agent.
Q: When is the right occasion
to send Certified Mail?
A: Click2Mail Certified
Mail works especially well in business-to-business communication.
Use it for:
- Sending a product recall notice
- Notifying members of a vote requirement
- Following up repossessions
- Delivery-required messages to your customers
- Annual reports
- Shareholder statements
- Official communications with clients and partners
- Important event reminders
Q: Can I
personalize my Certified Mail for each recipient?
A: Yes! At Click2Mail,
we believe that personalized mail is smart marketing. Our Mailing
Online Publisher allows you to easily personalize your Certified Mail
letter by using data from your mailing list – similar to “mail-merge.”
This allows you to integrate information such as a customer name, salutation,
account number, balance due, appointment date, and so on.
Q: When will my Certified Mail be sent?
A: Unless you have specified a different mailing date in Mailing Online Pro, your Certified Mail will be in the mail the next business day....including Saturday, as long as we receive your order by 8:00pm ET. See production and mailing schedule.
Q: What about a mailing list?
A: Lists are easy to create or we make it easy for you to purchase one online at Lists.Click2Mail.com. Any list created in a word processing, spreadsheet, or database program and saved in CSV, XLS, XLSX, or TXT file formats is compatible with the Mailing Online Pro system. Delimited files can use comma, pipe, semicolon, or tab delimiters. For instructions, refer to the Click2Mail Knowledge Base or call us at 1-866-665-2787.
Q: Can I get some help?
A: Of course! There are three ways to get help: The Click2Mail Knowledge Base answers most general and how-to questions; a program-specific Help Menu is available after you sign into your account; and our experts are standing by at 1-866-665-2787 Monday-Friday, 9AM to 8PM Eastern
Standard Time. For details, click the Help tab above.
